Plan your visa and travel for the 2026 conference editions
This page helps delegates prepare early for travel to the Kigali and Perth editions of the Clean Energy Conference & Exhibition. Use it as a planning guide for timelines, supporting documents, and conference details that may be useful during your travel preparation.
Conference Edition
Kigali Edition
Plan your visa application around the event dates above and allow enough time for document preparation, application processing, and any transit or travel requirements connected to Kigali, Rwanda.
Conference Edition
Perth Edition
Plan your visa application around the event dates above and allow enough time for document preparation, application processing, and any transit or travel requirements connected to Perth, Western Australia.
Recommended process
How to prepare your visa application
Start early and treat your visa preparation as part of your overall conference planning. The steps below are designed to work for both editions without assuming country-specific immigration rules.
Check your visa pathway early
Review the visitor, business, conference, or short-stay visa option that applies to your country of passport and travel purpose. Requirements differ by nationality and destination.
Register for the conference
Keep your registration confirmation, payment receipt, and edition details ready. These are commonly useful when preparing a visa application or requesting a supporting letter.
Prepare core travel documents
Have a valid passport, accommodation details, flight plan, proof of funds, travel insurance if required, and any employer or organization support letter where relevant.
Request supporting documentation if needed
If your application requires proof of attendance, contact the conference team early to request any supporting conference documentation you may need.
Document checklist
Keep these items ready
Suggested timeline
Work backwards from your edition date
8–12 weeks before travel
Confirm the edition you will attend, review visa requirements for your nationality, and begin gathering documents.
6–8 weeks before travel
Submit your visa application where processing times require advance filing, and secure hotel and flight planning documents.
3–4 weeks before travel
Check application status, confirm conference registration details, and prepare both printed and digital copies of key documents.
1 week before travel
Recheck passport, visa approval, flight details, hotel confirmation, and arrival information for your conference city.
Need conference support?
Request documentation early and keep your application moving
Ticket guidance in the concept note shows early bird registration at USD 770 until 1 March 2026, with regular tickets at USD 800. Secure your place early so your conference registration can support your travel planning.